Elections for the Board of Open Source Matters, Inc. occur twice a year at 6 monthly intervals to ensure continuity of the board by electing half the members in each cycle.
Please see the election cycle document on the Open Source Matters site for more information: https://www.opensourcematters.org/organisation/directors/election-cycle.html
The image below shows the current Board of Directors and Officers as of July 2019.
The following 5 positions are open for nomination and election in this cycle:
- Vice President
- Treasurer (Due to US Banking restrictions, Treasurer should be an US citizen)
- Events Department Coordinator
- Marketing & Communication Department Coordinator
- Programs Department Coordinator
PROCESS FOR DEPARTMENT COORDINATOR ELECTIONS
Each department already has teams set up under them. All team members of each team in each department will cast one (1) vote for the person they wish to be their Department Coordinator.
Votes will be tallied and a winner will be chosen. In the event that the winner of this vote is already a Team Lead, their role as Team Lead will need to be backfilled as an individual may not serve as a Department Coordinator and also be a Team Lead concurrently.
It is a good idea for all nominees to familiarize themselves with the amended Bylaws especially the sections relating to the Department Coordinator Team Leader role:
https://www.opensourcematters.org/images/documents/25-Jul-19-OSM-ByLaws.pdf
PROCESS FOR OFFICER ELECTIONS
All team members, team leaders and Department Coordinators will cast one (1) vote each for each Officer Position. These votes will be tallied by majority.
Additionally each existing Officer (President, Vice President, Secretary & Treasurer) will also cast one (1) vote for each Position.
The four (4) Officer votes will be added to all the votes and the candidate with the most votes for each position will be duly elected.
Nominations
TIMELINE
- Deadline for Nominations: 2nd August 2019 at 23:59 UTC. 10th August 2019 at 23:59 UTC
- Deadline for Acceptance: 9th August 2019 at 23:59 UTC. 17th August 2019 at 23:59 UTC
(Nominees who have not responded by this time will be presumed to be not interested in the position and removed from the ballot) - Ballots Issued: 18th August 2019 by 15:00 UTC
(Via ADoodle - an anonymous voting system to all members to cast votes for each officer position. If all nominees accept prior to the closing date, this may be brought forward) - Voting Closes: 25th August 2019 at 23:59 UTC.
(The Secretary will tally up votes as outlined in Section 6.02.E of the Bylaws. If a voting party has not voted by this time, their vote will be classed as an abstention) - Results Published: 26th August 2019
(In the event that an Official Team Lead is elected, their role as Team Lead will need to be backfilled as an individual may not serve on the board at the same time as serving as an Official Team Lead.) - Handover/Transition Period Begins(1): 26th August 2019
- Handover/Transition Period Ends(1)/ New Term Begins: 28th September 2019
It is a good idea for all nominees to familiarise themselves with the Bylaws: https://www.opensourcematters.org/organisation/by-laws-policies.html
(1)In order to allow a smooth transition for new and departing board members, a transition period has been added before the end of the previous term. During this period the existing Department Coordinator / Officer will still hold their position. The new Department Coordinator / Officer will shadow them until their term officially starts on the 28th September 2019.
