2.2 Official Contact

For each Official Joomla Event organization team, one member will serve as the official contact for the Joomla! events team. If this person is not reachable within a period of more than 30 days, an alternative shall be named by the organization team. A secondary contact person will also need to be appointed for each event to be approved.

2.3 Promotion and Marketing

Promotion of the event prior to JoomlaDay name usage application approval is prohibited.

2.4 Financial Rules

A major requirement for the approval of your application is that the event is not designed to generate profit. An Official Joomla Event might offer associated workshops and other services for a fee, but the primary purpose of the event must not be commercial.

Some clearly excluded concepts are:

• Paying the speakers money for their talks. (except expenses for traveling, accommodation and session materials)
• Paying an event company money for organization.
• Paying your team money for organization of the event.

We recommend that you plan to transfer any surplus funds from the Official Joomla Event to your local Joomla! community and/or the Joomla! project.

Official Joomla Event should aim to be self supporting. However organizers may request financial support (seed money) from Open Source Matters. This support is not intended to cover all expenses of an Official Joomla Event. Local organizers are responsible for raising funds to cover other expenses. If there is a surplus from the event this money is required to be repaid to Open Source Matters.

JoomlaDay organizers may seek sponsors to support their event. In general, sponsorships may be sought from any source, however the following limitations apply.

• Sponsorship from firms which have products that are not in compliance with the Joomla! license (GPL) may not be accepted. This is to prevent any association of the Joomla! brand with violations of the license. If you have any questions about a sponsor please contact the events team for assistance.
• All sponsoring firms must be in compliance with Open Source Matters trademark policies.

It is up to each organizing group to determine whether to charge admission and, if so, how much to charge. Because of the nature of the events, we recommend finding a free or inexpensive location and not to make complex contracts with space providers.

After each Official Joomla Event a financial report must be submitted. At a minimum it should include:

• Number of attendees
• Total expenses
• Total income
• Status of any surplus or deficit
• A list of sponsors

2.5 Legal Matters

Official Joomla Events are organized and controlled by local event organizers who are solely responsible for all actions and liabilities in association with the event. Neither Open Source Matters nor the Joomla! project is responsible for the actions or expenditures of local organizers. Local organizers are responsible for obtaining all appropriate insurance, permits, and other similar items.

2.6 Support from Open Source Matters and the Joomla Events Team

The Joomla! Project provides support for Official Joomla Events in the following ways:

• Use of the Joomla brand
• Publicity on the Joomla.org family of sites
• Advice and mentoring for organizers
• Arranging for participation by members of Joomla! teams

3.2 Inclusivity

Organisers must do as much as possible to put on an event that is accessible to all. This includes providing facilities for those with accessibility needs alongside consulting the Interfaith Calendar alongside their local holidays to ensure that they hold their events away from religious and other holidays that may prevent members of their potential audience from attending.

3.3 Exhibition / paid workshops

During a JoomlaDay event sponsors may pay for exhibition space or clearly labelled presentation slots to help reduce the entrance fee for the audience or expenses for the organization holding the event.
Special interest workshops can be organized and might have a separate fee. One idea is to create one day which includes special workshops or training and charge a higher fee for that day. The income of that day is then used to organize the community day and reduce the entrance fee for everybody or to finance refreshments.

3.4 Speakers

If desired by the organizers, the events team will help to arrange for the participation of a speaker from one of the Joomla! Project teams. This may be a live presentation or maybe via web conferencing. The events team cannot guarantee the availability of speakers. Event organizers may contact potential speakers directly to ask about potential participation. Event organizers are responsible for the costs of any travel for Joomla! team members, though the financial support for Official Joomla Events from Open Source Matters is often used for this purpose.

3.5 Naming Convention

Official Joomla Events follow an established naming convention. For events covering an entire country the name should follow the convention: JoomlaDay [Countryname] is the name of the country and is the recognized country code[1] for the country. For events covering a region in a larger country the naming convention is: JoomlaDay [Cityname] and are the same as above and is the name of the region the event covers. If a city name is appropriate it may be used.

Some examples of names would be:

• JoomlaDay Paris
• JoomlaDay Amsterdam
• JoomlaDay Chicago
• JoomlaDay Boston
• JoomlaDay Vancouver
• JoomlaDay Pune
• JoomlaNight Israel
• Pizza, Bugs, and Fun London

3.6 Logo Usage

An official logo is available for use for JoomlaDay events. A link to this will be provided on acceptance. Any other use of Joomla! logos must be done under the terms in the Joomla! Brand Manual. Any usage on tee shirts or other merchandise must be approved separately.