Joint Summit Attendees:

CLT: Peter Martin, Paul Orwig, Wendy Robinson, Sandra Warren
OSM: Robert Deutz, Alice Grevet, Dianne Henning, Sandy Ordonez, Paul Orwig, Ryan Ozimek, Jacques Rentzke, Marijke Stuivenberg, Akarawuth Tamrareang, Altansukh Tumenjargal
PLT: Chris Davenport, Mark Dexter, Louis Landry, Sam Moffatt, Omar Ramos, Ron Severdia, Jean-Marie Simmonet, Andrea Tarr

Where we came from:

The Netherlands
South Africa

Topics Covered and Action Items (where applicable) Created

The following is a brief summary of the topics discussed. Detailed reports will be published as they are produced.

  1. Removal of the AGPL license from the Joomla Contributor Agreement (JCA)

    It was unanimously voted to discontinue the AGPL license. This lessens restrictions and will open up the project to more contributors.
  2. Restructuring

    The Joomla Leadership, including the Open Source Matters board, Community Leadership Team, and Production Leadership team, recognize that our current leadership structure could be more effective.  Communication between our teams and the community needs improvement, and oversight needs rethinking.  As a team, we strive to be more effective leaders for the community. To achieve this, we have begun extensive discussions about the project’s leadership structure. This discussion is early and on-going.  As we consider important changes to continue on a path towards more effectiveness, we intend to request community input and feedback to help us in this important effort.
  3. Communications - External

    The communications breakout discussion was one of the most lengthy. Audiences and current communications channels were identified - there are many! A review was made of the document produced by the current communications team this past spring, defining what is communications. Roles and responsibilities for the communications team moving forward were listed. Action items include: condensing the 12 newly defined roles into a more manageable list and begin identifying potential owners for these roles. Candidates must have a passion for communications and experience in the specific area (marketing, branding, graphics, etc).
  4. Communications Internal

    A working group will be started to bridge the gap when communication needs a boost between the community and the JUGs, the JED, events, merchandise and trademark. A comprehensive leadership directory wiki will be created for a better flow of leadership communication and troubleshooting. The communications team volunteers to disburse intra team communications, and facilitate intra team conflict resolution, including the creation of a FAQ list within the wiki for that purpose.
  5. Internationalization

    While English is the common language in the software world, the majority of the world population does not speak English. To increase Joomla’s presence in a proactive way and recruit more non-English-speaking volunteers, the following action items will be implemented: concentrating our efforts in the different regions of the world by identifying one or two community coordinators / contact persons in each region; compiling a list of currently active local communities and JUGs and see if there are any groups which have not yet been accounted for; identifying their needs, the nature of their communities, and recruiting translation help to update the Joomla info pages.
  6. Roadmap and Goals

    This discussion first explored the benefits of creating a public unified roadmap that encompasses the entire scope of the Joomla! project. After that, the discussion continued to define a process for creating a public unified roadmap that also includes periodic public progress updates from leadership.

    The process for creating a public unified roadmap involves: Leadership defines and publishes an overall mission statement for the project. This is high level and conceptual.

    Each leadership team defines and publishes their team’s mission statement, which should support the project’s overall mission. Each leadership team’s mission statement may need to be revised to insure that they all tie in well with the overall project mission statement. Each leadership team defines and publishes their annual goals which support their team’s mission statement. For each leadership team’s goals, the following supporting details will be added and published: milestones (achievement and target completion date); action items (each task required to progress toward achieving the milestone; resource(s): volunteer or paid workers, financial (specify the purpose and budget line item); features (if applicable), action items (if applicable), resources (if applicable). Each leadership team publishes periodic updates during the course of the year regarding their progress on each of their goals.
  7. Volunteer Recruitment and Rentention

    The PLT discussed forming a Joomla Outreach Project (JOP), where a "bucket" of tasks is created by teams, using the wiki. Community members would be invited to join these teams, and they would work in alignment with development goals, under the guidance of the PLT. Incentives (such as T-shirts) would be awarded upon the completion of each set of tasks.

    Volunteer Now is a plan for recruiting new team members, because teams should be created to manage recurring, long-term tasks that require deeper knowledge. A volunteer engagement page will be created on the wiki, and a Volunteer Now button will link to it from the home page. In the wiki a future volunteer will find documentation on how and why we build teams, and contacts for the projects major teams and assets.

    A concept will be drafted listing outreach ideas for engaging university students.
  8. Process Improvement

    Regarding processes and messages in correspondence (for example, in areas of trademark, the JED and events), we often need more differentiation and adapted responses to specific situations.

    Action items include: reviewing our texts to verify if we are using a friendly approach aimed at optimizing communication; listing and identifying situations and creating responses adapted to them; simplifying language.
  9. Review Developer Sponsorship Program

    We talked about the state of the Developer Sponsorship Program and how we handle the involvement of sponsored development time from companies and guide this process more effectively in the future. One Idea was to move from pre to post recognition and use a to-do list and let people pick from the “cookie jar” list to sponsor development time.

    Action items include: speaking with the existing sponsors about their experience and writing a report; deciding if a money only approach or money and development time approach is best, finding a volunteer to manage the cookie jar.
  10. Certification

    A 1 - 2 plan of certification ideas and how to approach them will be drafted. Feedback from each leadership team will be gathered. The plan will include creating levels for web masters, designers and instructors of joomla, creating a curriculum and courses template for trainers, financial and licensing fees to create more revenue, a test database infrastructure.
  11. Improving Recruitment of New Developers

    A story we want to help tell is that Joomla can provide students with CS degrees experience on a global team that goes far beyond just a curriculum. Action items include creating a spreadsheet where we can determine which events developers are attending, and writing a one page messaging document outlining persuasive reasons why the Joomla Platform and CMS are useful for developers, and target university students.
  12. Long Term Roadmap

    We talked about the process for establishing goals and milestones for the Joomla project long term releases. Once every 6 months the PLT and developers will meet just before or after an existing event such as a Joomla Day or JandBeyond. We are hoping to do the first one this fall where milestones and goals for the July 2013 long term release will be discussed.

The entire leadership would like to thank eBay for the use of its offices for our summit, and Louis and Ron for coordinating with them. Thanks to Rochen we had tasty lunches, ordered with care by Wendy. And Gunner, our Summit Facilitator Extraordinaire kept us on target and on time!