According to the new Joomla! Structure, half of the Board of Director and Officer positions must be put up for election 6 months after the transition process completed. By having two (2) election cycles six (6) months apart, this allows the project to ensure continuity at board level.

Please see the election cycle document on the Open Source Matters site for more information: https://www.opensourcematters.org/organisation/directors/election-cycle.html

The image below shows the current Board of Directors and Officers as of July 2017

(click to enlarge the image)

The following 5 positions are open for nomination and election in this cycle:

• Vice President
• Treasurer
• Events Department Coordinator
• Marketing & Communication Department Coordinator
• Programs Department Coordinator

The Vice President and Treasurer are named for this cycle in the ByLaws and the 3 Department Coordinators up for election in this cycle volunteered themselves as there was only one nomination for each of these roles in the initial election of the new board.

PROCESS FOR DEPARTMENT COORDINATOR ELECTIONS

Each department already has teams set up under them. The Team Leaders of each team in each department will cast one (1) vote for the person they wish to be their Department Coordinator.

Votes will be tallied and a winner will be chosen. 

PROCESS FOR OFFICER ELECTIONS

Each Department Coordinator and Team Leader will cast one (1) vote each for each Officer Position. These votes will be tallied within each department and the results of this tally will serve as the Department’s vote for the officer.

Additionally each existing Officer (President, Vice President, Secretary & Treasurer) will also cast one (1) vote for each Position.

The four (4) Officer votes will be added to the department votes and the candidate with the most votes for each position will be duly elected.

TIMELINE

• Deadline for Nominations: 29th July 2017 at 23:59 UTC. [CLOSED]
• Deadline for Acceptance: 4th August 2017 at 23:59 UTC
  (Nominees who have not responded by this time will be presumed to be not interested in the position and removed from the ballot)
• Ballots Issued: 5th of August by 15:00 UTC
  (Via a Google Form to Team Leads and Department Coordinator Team Leaders to cast votes for each officer position. If all nominees accept prior to the closing date, this may be brought forward)
• Voting Closes: 12th August 2017 at 23:59 UTC.
  (The Secretary will tally up each Departments’ vote as outlined in Section 6.02.E of the Bylaws. If a Team Lead or Department Coordinator has not voted by this time, their vote will be classed as an abstention)
• Results Published: 14th August 2017
  (In the event that an Official Team Lead is elected, their role as Team Lead will need to be backfilled as an individual may not serve on the board at the same time as serving as an Official Team Lead.)
• Handover/Transition Period Begins⁽¹⁾: 15th August 2017
• Handover/Transition Period Ends⁽¹⁾/ New Term Begins: 23rd September 2017

Have Questions? Ask in our forum topic: https://forum.joomla.org/viewtopic.php?f=704&t=953025

It is a good idea for all nominees to familiarise themselves with the Bylaws: https://www.opensourcematters.org/organisation/by-laws-policies.html

⁽¹⁾In order to allow a smooth transition for new and departing board members, a transition period has been added before the end of the previous term. During this period the existing Department Coordinator / Officer will still hold their position. The new Department Coordinator / Officer will shadow them until their term officially starts on the 23rd September 2017.